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DCC CLUB TOURING RIDES |
OPOO2T Adopted 08 Feb 1988 Proposed by: J. Dessert, K. Lyon, B. Pinnell Revised 10 May 2006 |
                 
Procedures |
TABLE OF CONTENTS PURPOSE: This Operating Procedure contains guidelines for organization, conduct and recording of the noncompetitive riding activities of the Dayton Cycling Club (DCC). The intent of this procedure is to encourage 1) - member participation in club riding activities and 2) - promote a common understanding of these DCC functions including the publishing of scheduled rides in the Spoke’N’Link and on the DCC Web site. UTILIZATION: The authority for utilization and interpretation of these guidelines is the DCC Touring Captain. The procedure applies to Area Touring Coordinators, Ride Leaders, and DCC members as riders. DEFINITIONS: Club Touring Ride - Any non-competitive riding event listed in the DCC newsletter (Spoke'N'Link) ride list, any non-competitive riding event listed in the Spoke'N'Link Upcoming Events or Ohio Bicycle Federation (OBF) Calendar of Events, and/or listed on the DCC Web site for which a DCC ride leader is listed is considered a Club Touring Ride. Rides can be listed for the local area or for out of area locations. Ride Leader - Any DCC Senior (minimum age 18 years) member may apply to the Touring Captain for ride leadership by the submission of a Ride list(s) through a DCC Area Touring Coordinator. Area Touring Coordinator - A DCC member appointed annually by the Touring Captain to organize riding activities in a defined geographical area and to collect, screen, and forward Ride lists as submitted by prospective ride leaders is an Area Touring Coordinator. Area Touring Coordinators are listed in Spoke'N'Link. Touring Captain - Elected by DCC members annually, the Touring Captain oversees DCC noncompetitive riding activities. Mileage - For each DCC member participating in club touring rides (as defined above), an accounting of total ride distances is maintained as a part of the membership records. Total mileage for members is listed in Spoke'N'Link and on the DCC Web site. RIDE SCHEDULING: Prospective Ride Leaders initiate organized club rides by submitting a list of rides to the appropriate area coordinator. Ride lists are submitted for monthly scheduling, but leaders may submit rides for several months in advance (within a calendar year). Ride lists must be received by Area Coordinators by the first day of the month preceding the month in which the ride will be conducted unless otherwise arranged through the Area Coordinator. Area Coordinators must forward Ride lists for his or her area for receipt by the Touring Captain by the fifth day of the month preceding the month in which the ride will be conducted. The Touring Captain shall be responsible for generating a monthly ride list from the Ride lists received from Area Coordinators and shall forward this list to be received by the Spoke'N'Link editor and the DCC Web Master at least 20 calendar days before the first of the month in which the ride will be conducted. Other rides and special riding events for which the Touring Captain has appointed a ride leader and local area special rides may be added to the list by the Touring Captain. Any ride not meeting this schedule will be considered out of cycle. Individual out of cycle local area rides may be submitted directly to the DCC Web Master as early as possible but no later than 24 hours before ride is to occur for listing on the DCC Web site. This procedure should not be used to circumvent submitting monthly listings of rides through the Area Coordinators and the Touring Captain. Out of Area (OA) commercial and/or other organized (for several riders) club rides submitted by DCC members will be published in the Spoke’N’Link and on the DCC web site. Other more individual OA rides will only be published on the web site and not in the Spoke’N’Link. TOUR ROSTERS: A copy of the current Tour Roster form shall be used by the ride leader to record the names, DCC membership numbers, and signatures of each rider. The completed Tour Roster form including mileage, bonus mileage (for the day of that ride only, including to and from that ride, and/or extending the leader’s route), and earned qualification (as applicable for each rider) shall be submitted within 30 days after the ride to the person and address designated on the DCC Tour Roster. The ride leader’s signature verifies Tour Roster entries including miles, bonus miles, and earned qualifications. The Membership Chairman (or persons appointed by the President) will utilize the information on Tour Rosters to update member mileage records including ride leader credits and member total mileage. Earned rider qualifications will be added to the membership records. If person(s) other than the DCC Membership Chairman are designated to record miles, they will forward the assembled information to the Membership Chairman to update the membership database as applicable. Riders on listed rides for which there was no DCC Ride Leader, Commercial Ride, or other club ride where ride leader did not show, should submit mileage by using the Web site form “Touring Miles” and not the Bonus miles section of a Touring Roster for some other club ride. If they don’t have access to Internet, members should mail miles in on a filled out DCC Touring Roster Form as indicated there on. RIDE CLASSIFICATION: Monthly published ride lists include a classification (CLASS) for each ride. Ride classification and distance (length of the ride) are important considerations for riders when selecting rides to participate in. Ride Leaders choose class and distance when completing Ride Scheduling forms. Ride Leaders are responsible for conducting the rides at the pace (average riding speed) indicated by the classification. Class speed ranges are listed below:
Miles per Hour D: 9 to 12C: 12 to 15B: 15 to 18A: 18 to 21AA: 22+Average riding speed is defined as the total distance divided by total riding time. Time stopped is not included. CHANGES: Changes to this DCC Operating Procedure require a Majority vote of the DCC Board of Directors.
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